Make sure receipts have all of the following elements:
If any of these are missing, your claim may not be processed. Also, receipt text should be clear and legible. Always print food program receipts from a computer rather than a cell phone to ensure that pages print correctly. Additionally, do not cross out any item descriptions/prices or handwrite a new total.
Use an acceptable payment method for food program purchases.
Acceptable payment methods for the CACFP food program are:
Unacceptable payment methods for the CACFP program are:
Only purchase CACFP allowable items.
Importantly, unacceptable items should not be included with purchases for the CACFP. Instead, they should be charged separately on receipts that will not be used for CACFP expenses.
A few examples of unacceptable items include:
Use a digital recordkeeping service.
Look for a food program/CACFP software app that has features to help you effectively manage receipts and keep track of your CACFP related finances.
Utilize a CACFP claims processing service.
Utilize a CACFP claims processing service that evaluates your receipts to ensure only allowable costs are included and that all items are appropriately categorized.
Do you need additional help with CACFP finances? At CACFP Solutions, we provide CACFP software and claims processing services to simplify your food program operations. Contact us today to learn more about how we can help you!