Apply & participate in the food program with our expert support.
Start by sharing your unique challenges. This helps us understand your needs and will allow us to create a custom plan to provide solutions that meet your specific needs.
We leverage our library of customizable templates and formulas for key applications documents, such as: management plans, policies and procedures, and budgets. This saves time while ensuring compliance.
The pre-approval process is the crucial final step in getting your contract approved. We’ll guide you through this process, ensuring you are well prepared and meet all requirements, including the site visit expectations.
We can be your CACFP partner in ensuring program success. Our comprehensive program services make participation easy and stress-free, while also guaranteeing compliance and minimizing costly mistakes and worrisome issues.
Getting your own CACFP contract is a major milestone for any daycare center. We simplify the entire application process, from initial eligibility checks to the final submission in the TX-UNPS portal.
Before starting the paperwork, we conduct a comprehensive review of your daycare center’s eligibility. This proactive step ensures you don't waste time on an application that doesn't meet the "Performance Standards" of Viability, Capability, and Accountability (VCA).
The CACFP application requires a significant amount of supporting documentation, including audits, bank statements, and organization charts. We provide you with a structured checklist and a secure portal to upload your documents. Our team reviews every file to ensure they meet the specific standards required for a successful submission.
We assist you in drafting a comprehensive Management Plan and a balanced CACFP budget to demonstrate administrative oversight and internal controls. This critical step shows the TDA that your center is capable of managing federal funds without the risk of fraud or mismanagement. We help you project expected reimbursements against food and labor costs to prove your program's long-term financial viability and ensure a balanced budget.
All new CACFP applicants must complete mandatory training. We provide supplemental orientation to ensure your staff understands the "Point of Service" meal count requirements and the importance of daily recordkeeping. This ensures your center is prepared to maintain compliance from day one of your new contract.
Once all documents and plans are finalized, we guide you through the submission process in the Texas Unified Nutrition Programs System (TX-UNPS). We review your digital application for any "Red Flags" or errors that could trigger a request for information (RFI) or a denial from the state agency.
TDA will often conduct a pre-approval site visit to verify the information in your application. We provide a "Pre-Visit Checklist" so you can ensure your kitchen, storage areas, and recordkeeping systems are ready for inspection.
Once your application is approved, we help you navigate the final steps of signing your permanent agreement. From there, we transition you into our software onboarding process so you can start claiming your reimbursements immediately.
Once your contract is active, the work shifts from setup to monthly maintenance. We provide an ongoing partnership to ensure your center remains in good standing and continues to receive maximum reimbursements without administrative stress.
Call Us 512-657-8036.
Introducing NEW CACFP Applications!
Tired of delays and high fees from your sponsor? Take control of your food program by applying for your own CACFP contract. Once approved, manage your reimbursements independently and keep 100% of your funds.
Not Sure How to Start?
Worried about the process? We’re here to help! Leverage our expertise for a smooth application journey. Plus, our ongoing support ensures seamless management post-approval.
To offer this valuable service at an affordable rate, the total project cost is divided into 3 equal installments. Note that payments 1-3 will occur within approximately a 45-day period following project registration.
Installment Payments
1. How long does the application process take?
The timeline for processing your application can vary based on the responsiveness of the agency official assigned to review it., typically taking between 45 to 60 days. We strive to expedite the process from our end wherever feasible. By collaborating closely and ensuring prompt responses on both sides, we can minimize any remaining delays.
2. How will I know what information I need?
We’ll guide you through the required documentation, timelines, and preparation process.
3. When can I expect to receive a response after submitting information to you?
We guarantee a response within 3 business days. We do our best to reply within 36 hours or less to expedite things for you.
4. How long do I have to submit requested information to CACFP Solutions?
Initial document submission is required within 3 calendar days of the project start date. Outside of that deadline, we ask that you respond to any requests for information or documents within 3 business days.
5. If my project expires, will I receive a refund?
Our sincere goal is to help you complete the entire application process on time. The only way a project will expire is if we haven’t received timely responses from your team to requests made by our team. For that reason, no refunds will be given if a project expires.
6. I’m already working on my CACFP application independently. Can I book hourly consultations to only get help as needed?
Experience has taught us that without a comprehensive understanding of your application materials and the process, it’s challenging to grasp all the factors that could affect your application outcomes. As a result, we do not provide hourly consultations to CE applicants unless they are existing project clients in need of additional time with a program advisor.
7. Can I use the application project service without using your monthly services?
No, we allocate resources for project support exclusively to clients who plan to engage with our monthly services.
8. What happens if I don’t complete the application process?
If you choose not to complete the application process, you are still responsible for all installment payments as per our Terms of Service. By starting our service, you agree to pay the full amount, even if you do not finalize the application. Please refer to our TOS for more details.”
By clearly outlining these policies and ensuring clients understand them before starting your services, you can reduce the risk of payment issues and strengthen your position in any potential disputes.
Have questions or need assistance? Reach out to us anytime! Fill out the form below or contact us directly at help@cacfpsolutions.com or 512-657-8036. We’re here to help!
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