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Why Choose A CACFP Support Team over a Sponsor?

Discover why partnering with a CACFP Support Team is the optimal choice for independent centers. 

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Ditch the middleman! Get the same support & services you used to. But with us, it's faster, easier, and more affordable.

We provide best-in-class CACFP software along with comprehensive program support and administrative services. Monthly claims processing services are also included. Our goal is to make participation easy and stress-free! 

A Sponsor has to process many center’s claims before filing for reimbursement, which can delay receiving payment. We process your claim immediately after the end of the month, and you will receive your reimbursement within the first 7 business days or sooner.

Unlike a traditional sponsor, we do not use a “one-size-fits-all” approach. Our program works the way you do, not the other way around.

Stop losing a significant portion of your reimbursement to a sponsor who controls your funds. With our support model, you regain full control of your program and keep more of your earned money in the long run, all while receiving the same high-level expertise and compliance tools you’d expect from a traditional sponsor.

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Sponsored vs. Independent Centers: What's the Difference?

Sponsored Centers

A Sponsored center participates on the CACFP contract of their Sponsor. Effectively, sponsored centers are subcontractors, working under the Sponsor.

  • Sponsors are in control of the program & the reimbursements.
  • Centers must conform to the Sponsor's program processes & deadlines.
  • Payment delays often occur due to the high volume of monthly claims the Sponsor processes.
  • Sponsors conduct on-site monitoring visits three times annually.

Independent Centers

Independent centers establish their own contract directly with TDA.

  • You are in control of your program & your reimbursements.
  • You customize your processes & determine your own deadlines.
  • Your claim is processed individually and ready for submission directly after the end of the month.
  • TDA will visit your center once for a pre-approval and then again within the first 12 months. After that, it's every 3 years.
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We Help You Thrive As An Independent Center.

CACFP Expert Guidance

  • Access to trained CACFP professionals, including former state agency personnel
  • Get advice on all aspects of the program
  • Receive multi-channel support, including ticketing, email, & SMS

Claims Processing

  • Priority claim finalization means you get reimbursements fast!
  • Maximize reimbursement by avoiding meal disallowances
  • Understand your claim results with our Monthly Performance Report
  • Real-time information about enrollment and income eligibility forms

CACFP Program Support

  • Receive CACFP Application assistance
  • Get guidance on annual contract renewals
  • Help with amending the CACFP contract
  • Monthly consultations tailored to your unique needs
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TESTIMONIALS

Discover Client Success Stories

Shaun J.

Academy of Little Achievers

“Having been with a sponsor for years, making the switch to CACFP Solutions felt like a breath of fresh air.  Their support team was there, supporting us at every turn. And let me tell you, their services and tools were game-changers for our food program. And the best part? We’ve got more control, no longer tied down by a Sponsor. Partnering with CACFP Solutions? A great decision, hands down.

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What Does Your Sponsor Alternative Cost?

Operate under your own CACFP agreement with software, monthly administrative services, and access to our CACFP specialist team.

What your support package includes

  • Purpose-built CACFP software and onboarding: software configured for your program, including setup of sites, participant information, and menu records.
  • End-of-month reports: clear claim totals and monthly reports to make filing your claim easier.
  • Receipt and labor-cost processing: processing the receipts and supporting labor records your team supplies to reconcile program costs against reimbursement.
  • Budget monitoring: comparing your actual costs with your CACFP budget and helping adjust it as necessary.
  • Renewals and amendments: assistance with CACFP agreement renewals and changes to your agreement.
  • Enrollment and income-eligibility tracking: information to help your team keep participant records current.
  • Monthly consultations and ongoing specialist support: help tailored to your program, with ticketing, email, and SMS support options.

Pricing at a glance

  • Example fee: $459/month.
  • Your actual fee may be a little higher or lower, depending on enrollment, number of sites, and service needs.

Example comparison

For a center earning $4,000/month before sponsor deductions:

  • Sponsor deduction at 15%: $600/month.
  • Example CACFP Solutions fee: $459/month.
  • Fee difference: $141/month—or $1,692/year.

Compare your own numbers

  • Use your actual sponsor deduction and proposed service fee.
  • Include any application or setup charges and staff time.
  • This example compares recurring fees; total savings depend on your situation.

Your agreement, with our team supporting you

Your staff maintain accurate daily records and provide receipts and supporting labor documentation. We prepare the monthly reports and provide the services in your plan; your authorized representative files the claim. Your organization retains responsibility for its CACFP agreement and operations.

Application assistance and intensive program-review or corrective-action work are separately scoped. We explain the included services and any separate charges before you start.

Discuss your program and get a tailored quote

Explore Learn CACFP for practical answers and step-by-step help, or browse our latest articles below.

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