1. Application & Renewal Basics
What is the CACFP application/renewal process?
Each year, you must submit a renewal application to continue participating in CACFP. This involves updating your center’s information, uploading required documents, completing training, and confirming your organization’s eligibility. New applicants follow a similar process to enroll for the first time.
How will I know when it’s time to renew?
We’ll send you reminders and a checklist with deadlines. You’ll also get notices from TDA or your state agency via email or TX-UNPS (Texas Unified Nutrition Program System).
I received my official notification email from TDA that my application has been approved.
Congratulations on your CACFP approval for the program year! 🎉
We will add this approval to your file and let you know if we need anything additional from you!
2. Required Documents & Information
What do I need to submit with my application or renewal?
- Completed application/renewal packet
- Legal documents (facility license, assumed name certificate, etc.)
- Updated management plan
- Updated organizational chart
- Civil Rights training certificate
- Physical inventory (if requested)
- Recent financial statements (balance sheet, income statement)
- Any other forms listed in your application checklist
If you’re unsure, we’ll provide a personalized list based on your center.
Where do I upload or submit my application documents?
Upload documents to your TX-UNPS portal or as directed in our instructions. If you have trouble, email us for technical assistance.
3. Application Corrections & Approvals
What happens if my application packet is returned for corrections?
You’ll receive a notice explaining what needs to be fixed (such as missing forms, incomplete documents, or errors). Review the feedback, make the required changes, and resubmit promptly. If you need help, contact our team for a review before resubmission.
How do I know my application or renewal is approved?
You’ll receive an official approval email or notice from TDA (or your state agency). Save this for your records.
4. Scheduling & Registration
Do I need to schedule a meeting for my renewal application?
In many cases, yes. We recommend scheduling a registration call to review requirements, answer questions, and ensure your application is complete. Use the scheduling link in our emails or reach out to our support team for assistance.
Can I reschedule my application/renewal meeting?
Absolutely! Just let us know as soon as possible, and we’ll work with you to find a new date and time.
5. Training & Sponsorship
Is training required for my application or renewal?
Yes, Civil Rights training and other CACFP training is often required. We’ll send you links to required sessions and confirm completion before your application is submitted.
Can you help with sponsorship or starting a new provider account?
Yes! Whether you’re a new sponsor, a new provider, or transitioning from a sponsor, we’ll guide you through enrollment and setup.
6. Common Issues & Troubleshooting
What if I get an error in TX-UNPS or can’t submit my application?
Try refreshing your browser, checking for missing fields, or logging in again. If the problem continues, send us a screenshot or description of the error, and we’ll troubleshoot and help you submit.
What if I’m missing a required document?
Let us know which document is missing. We can help you find alternatives, request an extension, or document the situation for the reviewer.
7. After Submission
How long does it take to process my application or renewal?
Review times can vary, but you’ll usually receive feedback or approval within 2–4 weeks after submission. We’ll keep you updated on your status and next steps.
8. Getting Help
Who do I contact for help with my application or renewal?
Your main point of contact is our application support team. If you’re not sure who that is, email or call our main support line and we’ll connect you with the right person.
Can I get reminders or a checklist for my application?
Yes! We’ll send you a personalized checklist and deadline reminders. Let us know if you need additional guidance or want to schedule a walkthrough call.
Didn’t find your answer?
Contact our applications team at help@cacfpsolutions.com for help with any step of the process.