Running a daycare isn’t easy—you’re juggling staff, caring for kids, and dealing with mountains of paperwork. The last thing you want is a hidden threat that could stop your CACFP reimbursements in their tracks and put your entire program at risk. That’s why every Texas daycare owner needs to understand the CACFP National Disqualified List (NDL)—before it’s too late.
What’s the Real Risk?
Picture this: You’ve devoted years to your center. Then, out of nowhere, you get a letter from your sponsor or the state. They say there are serious problems with your CACFP paperwork, meal counts, or how you’ve used funds. You scramble to fix things, but it’s not enough. Suddenly, you—and possibly your staff—are placed on the CACFP National Disqualified List.
What does this mean for my daycare?
- Your CACFP reimbursements stop immediately.
- You and your staff could be banned from ALL CACFP and USDA meal programs for at least seven years.
- Your center’s reputation and finances take a major hit.
Who Can End Up on the National Disqualified List (NDL)?
Think you’re safe because you have a sponsor? Think again. Both sponsored and independent centers—and even individuals—can land on the NDL if CACFP rules aren’t followed.
The most common reasons?
- Incomplete or missing records (think: finances, meal counts, and attendance logs)
- Spending CACFP funds on things that aren’t allowed
- Serving meals that don’t meet program guidelines
- Ignoring warnings or failing to fix problems quickly
How Do You Stay Off the National Disqualified List (NDL)?
Here’s the good news: avoiding the NDL is totally within your control. Here’s how you can keep your program—and your peace of mind—safe:
- Keep thorough records. Document every meal, every dollar, every day.
- Spend funds the right way. Only use CACFP money for approved food, supplies, and staff.
- Follow meal guidelines. Double-check your menus and make sure you’re serving what CACFP requires.
- Act fast on warnings. If you get a notice, don’t wait—fix the issue right away and document everything.
- Get expert help. Don’t guess about the rules! Reach out to your sponsor or ask CACFP Solutions for support.
Why Does This Matter Right Now?
The CACFP National Disqualified List is not just a bureaucratic list. It’s a real risk that can shut down your funding and disrupt your ability to serve children in your community. But with some attention to detail and the right support, you can keep your center running smoothly and your reimbursements flowing.
Take Action Today
Don’t wait for a scary letter to land in your inbox. Review your records, talk with your team, and make sure you’re following all CACFP guidelines. And if you’re ever unsure, remember—you don’t have to do this alone. CACFP Solutions is here to help you stay audit-ready, compliant, and stress-free.
Stay tuned for our next article: On the National Disqualified List? Here’s How to Fix It