If you’re a daycare director, owner, or busy CACFP sponsor, you know the stress of staying compliant. One of the most time-consuming—and dreaded—tasks is completing CACFP digital time distribution reports each month. If you’re still using paper or clunky spreadsheets, you’re not alone. But it’s costing you more than just time.
The Problem: Paperwork Overload
Let’s be honest: The traditional time distribution report (TDR) process is a nightmare. You’re required to track every hour your staff spends on CACFP versus non-CACFP work. That means:
- Filling out daily logs for each employee
- Manually calculating hours and tasks
- Chasing down signatures every month
- Storing and organizing paper forms for years in case of an audit
All of this is supposed to prove your costs are accurate and your program is in compliance. But in reality, it just piles on the paperwork—and the stress.
Does This Sound Like You?
- You spend hours every month tracking down staff for their TDRs.
- Someone always forgets to fill in their hours or sign the form.
- You worry about losing paperwork before an audit.
- You’ve had to redo reports because of simple math mistakes.
- You dread the end of the month because of all the compliance paperwork.
If you nodded “yes” to any of these, you’re in good company—and you’re not the problem. The process is.
Why It Matters
Here’s the bottom line:
If your CACFP digital time distribution report is missing, incomplete, or has errors, you risk:
- Losing reimbursement dollars
- Getting flagged for corrective action
- Facing more stress during audits and possible penalties
Time spent on paperwork is time you can’t spend improving your program or caring for your kids and staff.
The Real Cost
Even when you do everything right, the old way eats up precious hours. Think about it:
- One staff member filling out a paper TDR every day = hours lost each month
- Supervisors reviewing and signing stacks of forms
- Admins organizing, scanning, or filing years’ worth of paperwork
Multiply that by your whole team, and the cost—in time and frustration—is huge.
There’s a Better Way Coming
You deserve tools that make CACFP compliance easier, not harder. That’s why we’re building a new solution:
A CACFP digital time distribution report tool designed to eliminate paperwork, reduce errors, and give you peace of mind.
Stay tuned for our next post:
“How a CACFP Digital Time Distribution Report Tool Can Save Your Sanity”—where we’ll show how going digital can make this monthly headache a thing of the past.
Ready for less paperwork and more peace of mind?
Watch this space for tools that help you reclaim your time and focus on what matters most.