Your CACFP Expenses Don’t Match Your Reimbursement. What Now?
You are putting together your Financial Sampling Tool, and the numbers do not tell the story you expected. You received reimbursement, but the allowable expenses you can document do not appear to account for it. Start by finding out what the difference means. Are records missing? Has a shared expense not been divided between CACFP […]
Your Financial Reports and Supporting Records for a CACFP Review
Your review request may call for an income statement, balance sheet, general ledger and bank records. Each explains a different part of your finances. Start with the requested dates and accounts, then identify the report that answers each question. This guide explains financial reports and supporting records by name. For the Financial Sampling Tool and […]
Your CACFP Financial Sampling Tool: Do Your Expenses Support Your Reimbursement?
You received CACFP reimbursement. Can your records show the allowable program expenses that support it? If you are being asked to complete a Financial Sampling Tool, that is the financial picture you need to put together. Having receipts and bank statements is a start. You also need to know which expenses belong to CACFP, how […]
Is This Food Creditable in CACFP—and Do I Need a CN Label?
Start with breaded meat and fish products: chicken nuggets, breaded chicken patties and fish sticks. The whole piece is not all meat or fish—it also contains breading and may contain other ingredients. A CN label or manufacturer’s Product Formulation Statement (PFS) tells you how much actually counts toward the meal pattern. Other foods to check […]
Who Sees the Whole CACFP Program? Blind Spots in Larger Organizations
In a larger organization, several people may be doing their CACFP work diligently. Site staff record meals. Operations maintains participant records. Finance tracks expenses. A program manager prepares the claim. Yet leadership can still struggle to answer a basic question: Who checks that all those pieces work together? Knowing who does each task is not […]