What Is CACFP Open Enrollment?
CACFP open enrollment is the annual window — June 1 through September 30 in Texas — when child care centers, adult day care centers, and At-Risk afterschool programs can change how they participate in the Child and Adult Care Food Program (CACFP). Any change you make takes effect October 1, when the new program year begins. For the current window, that means the 2026–2027 program year (October 1, 2026 – September 30, 2027).
During open enrollment, your center can:
- Switch to a new CACFP sponsor.
- Leave your sponsor entirely and contract directly with the Texas Department of Agriculture (TDA) as an independent center.
- Reassess and renegotiate terms with your current sponsor.
For official program details, visit the Texas Department of Agriculture’s CACFP page.
Key CACFP Open Enrollment Dates
- June 1: Open enrollment begins.
- September 30: Open enrollment ends.
- October 1: New agreements and contracts take effect.
Why CACFP Open Enrollment Is Important
Open enrollment directly affects how your center operates within the CACFP. It’s your once-a-year chance to address issues with your current sponsor — inadequate support, inefficient processes, slow reimbursements, or poor customer service — and move to something better.
Opportunities to Make Beneficial Changes
- Enhanced services: Switch to an option offering better support and resources.
- Improved processes: Choose an option with more efficient, paper-free administrative processes.
- Better communication: Select a partner known for responsive customer service.
- Lower costs: Explore alternatives — like your own CACFP contract — that can significantly reduce what you pay out of your reimbursement.
Making timely decisions during open enrollment ensures new agreements are in place by October 1, minimizing disruptions to your food program.
How to Prepare for CACFP Open Enrollment
- Review your current CACFP performance and pain points. Start with our 10-question sponsor evaluation checklist.
- Identify specific needs and goals for the next program year.
- Research potential sponsors — here’s how to choose the right food program sponsor.
- Consider whether a sponsor is right for you at all — see the best alternative to CACFP sponsorship.
- Consult with CACFP experts for help choosing the best course of action.
Common Mistakes to Avoid
- Doing nothing and hoping things will get better.
- Waiting until the last minute to make decisions.
- Not thoroughly researching potential new sponsors.
- Overlooking the fine print in agreements and terms.
CACFP Open Enrollment FAQ
When is CACFP open enrollment?
In Texas, open enrollment runs June 1 through September 30 each year. Changes take effect October 1, the start of the new program year.
Can my center switch CACFP sponsors outside of open enrollment?
Open enrollment is the designated window for changes, which take effect October 1. If you’re having serious issues with your sponsor mid-year, talk to a CACFP consultant or your state agency about your options.
Do I have to use a sponsor to participate in CACFP?
No. Centers can apply for their own CACFP contract with TDA and operate independently — often with lower costs and more control. Learn more about operating independently.
How do I know if my current sponsor is a good fit?
Run through our sponsor evaluation questionnaire. If you answer “no” to any question, it may be time for a change.
Make This Open Enrollment Count
Open enrollment is a vital opportunity to make changes that enhance your operations and your bottom line. Don’t let the window slip away — prepare, research, and make informed decisions before September 30.
Questions? Call us at 512-657-8036 or schedule a free consultation. And subscribe to our blog for the rest of this open enrollment series.